Sep 10

OBIAA Accessibility-Heritage Summit Venue RFP

SPACE REQUIREMENTS

 The Ontario BIA Association is exploring holding an Accessibility-Heritage Summit in October of 2020 and is looking for a location that exemplifies and champions heritage and accessibility.

Day of Summit (being considered for a weekday in October)

  • Conference office, set up as existing from Sunday
  • Meeting room (boardroom style with windows for up to 25 persons) (optional cost dependent)
  • Breakfast for up to 100 people
  • Opening plenary/keynotes for up to 100 people (meeting room, rounds of 8-10)
  • Potential space for up to 10 Trade Show Exhibitors, in the same area as plenary IF space permits or in hallway.
  • Nutrition breaks up to 100 people (AM and PM) in same area
  • Luncheon Buffet/Guest Speaker(s) for up to 100 people, in same area as Trade Show Exhibitors
  • Accessibility Ramp to stage

 ACCOMMODATIONS: if available onsite, otherwise recommendations would be gratefully received.

Contract with hotel will be negotiated and signed for by OBIAA.

Accommodation requirements are as follows:

  • Block booking for peak 35 to 50 rooms (possibly 2 nights per registrant)

Other considerations:

  • Contract concessions (such as complimentary rooms, f&b discounts, VIP amenities, etc.)
  • Exclusivity contracts between the venue and third-party vendors, such as A/V and shipping companies. OBIAA require full disclosure and approximate costs.

Please respond to this RFP:  to the Ontario BIA Association by September 30, 2019.

Send directly to: Kay Matthews, Executive Director, OBIAA – kay.matthews@obiaa.com

Accessibility-Heritage Summit Venue RFP