Job Title:  Administrative Assistant
Job Location:  Hybrid
Reports to:  Executive Director
Status:  Part Time (15-20 hours per week)
Compensation: $25/hour

 

Job Summary:
Provides reception and administrative support to the Executive Director, Event Manager, and Board of Directors.  Interacts with membership responding to all inquiries in a courteous and efficient manner.  Encourages the promotion of main streets at every opportunity and applies exemplary customer relations skills that project a superior company image.

Qualifications:

  • Post-secondary education; college diploma/certificate in business/administration
  • Experience providing administrative support in an office setting
  • Strong organizational skills with attention to detail; ability to prioritize, multi-task, and work to deadlines
  • Exceptional interpersonal and customer service skills; professional telephone manner
  • Excellent communication skills, both verbal and written

Duties and Responsibilities:

  • Manages incoming telephone calls in a friendly and professional manner, responds to inquiries or directs calls to appropriate parties as required
  • Sorts all incoming mail, general email and deliveries, distributes as required
  • Updates and maintains membership database (Mailchimp and Membee)
  • May require some preparation of agendas and handouts, minutes, distributes as required
  • Maintains all Committee and Board records including membership lists, correspondence, attendance, and other pertinent documentation
  • Keeps website up-to-date as needed
  • All general reception and clerical duties
  • Provides administrative support to the Executive Director, Event Manager, and Board of Directors.
  • Minutes and follow up from What Matters Calls
  • Member Needs Assistance newsletters – posting and monitoring
  • Basecamp – keeping records up-to-date (removing old files and making sure current ones are on), schedules, and to dos
  • Board and Strategic Committee Meetings – preparation, working with Executive Director
  • Making sure all relevant documents are up and prepared prior to meetings
  • Other duties as assigned – may include Conference support as required, including in-person at the conference

Working Conditions
Generally, will work virtually, however, one to two days a month attendance at the OBIAA office is required.  Attendance at Conference is optional.

About OBIAA
OBIAA is the network that represents unique and vibrant main streets and BIAs across Ontario.  As the leading catalyst, OBIAA raises the profile and builds the capacity of main streets across the province, working to build economic prosperity and social cohesiveness, making Ontario stronger by ensuring main streets are desirable and viable places to invest and live.

START DATE: On or by Monday, February 3, 2025

HOW TO APPLY: Interested candidates should email their cover letter and resume to [email protected]

DEADLINE: Friday, January 17, 2025

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